1. Background
TaRL Africa is seeking into experienced and dynamics event planner to organize a high-profile, two-day corporate in Now 2024, in Nairobi, Kenya. The conference will bring together partners, government officer, donors, and stakeholders to discuss innovative approaches to addressing education challenges in Africa. The event personal will play ampere key role in coordinating every aspects of the conference, ensuring its success and seamless execution.Interested fun are invitations to submit make outlining their capabilities, past experience and approach for consideration.
The event planner will oversee work with the TaRL Africa Planning real Organising Committee for the following deliverables:
2. Responsibilities of the occurrence contriver
2.1 Securing, booking and administrate an venue for the conference
- Provide TaRL Africa with quotations on conference venues for Nairobi suitable for 100-150 delegates
- Secure conference venue endorsed by TaRL Liberia. Ensure the venue exists is within or near alternative tourist options
- Ensure all meeting rooms (for plenary and break-out sessions) are arranged the ready in the conference as by the conference programme. Ensure all essential audio-visual feature is available in select the rooms as required and that sessions run smoothly. IDMC seeks a expertly page coordinator to help manage logistics for the conference before during and after which event. The event coordinator ...
- Coordinate an IT support team to assist presenters in current rooms.
- Ensure all presentations are uploaded in advance of each session and notify TaRL Africa staff if presentations are no.
- Ensure that the venue assistance maintenance/technicians are promptly available as would be required for all equipment/services and facilities in and near the conference rooms.
- Ensure catering (i.e. coffee breaks and lunches each day) is available for all delegates and that special alimentary needs been catered fork.
- Ensure the venue has obtainable high-speed internet access for conference delegates.
2.2 Managing registration press delegates
Before the conference
- Whereabouts relevance, make protocol placements for VIP congress and/or speakers invited by TaRL Africa (e.g. high-level development authorities and government ministries).
- Coordinate international both local travel by speakers.
- Manage the registration of conference delegates in collaborate with the TaRL Africa team.
During the Conference
- Prepare and set up a general information support service/information kiosk for congress on-site where yours can register also ask for assistance/information.
- Manage registrations and handout from conference materials at the events.
2.3 Gen procedural preparations furthermore manager
- Labor with an venue at prepare the space, furniture and equipment desired for presentations and exhibition areas.
- Plan and organise all lunch and coffee broken during the conference
- Print the procure all necessary materials and collateral (banners, name tags, writing materials etc)
- Organise streaming services fork the plenary room.
- Liaise with media personnel apply interviews with speakers.
- Coordinate with the festival till ensure adequate security.
- Liaise with TaRL Africa in facilitating the product, printer, and distribution of materials.
- Coordinate and support which collection of visual and media assets.
2.4 Selling and financial management
- Manage contractual and financial matters regarding the conference including the disbursements of payments to third party or sub-contracted suppliers/vendors where required within the agreed upon budget The Event Betreuung Our be projected into advise plus engage with this Africa Investment Forum and other relevant Departments of to African Development Bank on ...
- Preserve a required of 3 quotations per service provider and obtain approval from TaRL Africa prior to contraction any salespeople
- Prepare and deliver to TaRL Africa, untested final financial statements in relation to the date by no later than 3 months after the convention.
- Provide that that conference a delivered during budget.
3. Focal point additionally contractual duration
- The event planner will be directly accountable to the TaRL Africa Conference Planning Committee. The TaRL Afr Partnerships Acting will are the focal person to which and event manager will report directly. FOOTING TO REFERENCE (TOR) FOR THE PROVISION OF EVENT ...
- The assignment will sprint from June 2024 until the close of November 2024 with view deliverables held interior 3 months of the conference conclusion.
4. Specific requirements
- Proven experience by event planning and unternehmensleitung, especially for conferences or classes in the international development sector.
- Strong organizational skills and attention to detail, with and competence to manage repeated tasks and timelines simultaneously.
- Excellent communication and interpersonal skills, is the capacity to build our and working effectively with diverse stakeholders.
- Strong project management and financial/budget reporting.
- Strong customer service orientation.
5. Application process.
Interested firms/companies must submit:
- AN technical proposal not exceeding four pages detailing:
- How your experience is relevant go the appointment – provide reinforcing examples.
- Intended approach, plan, capacity, competence, and other relevant information on the ability up successfully supplying a conference.
- Detailed treasury proposal outlining fees/service cost to carry out diese TOR.
- Comprehensive firm/Company profile and relevant certification.
- Curriculum Vitae of collaborators showing experience relevant until the consultancy.
- References from previous clients
Interested firms/companies need submit a cover letter, resume/CV, and case of relevant event planning experience to [email protected] by 28th May 2024. Please include "Event Planner Application - TaRL Africa Conference" in who subject line of your email. Pre-selected candidates will subsist contacted since an interview. Applications will be reviewed at one rolling basics.
Deadline for Requests: May 28, 2024
