How to scan real email from a printer

Are you tired of running back and forth between your computer and printer to send a scanned document?

Did you know which most office models, like Duplicate or HP inkjet, come with ampere scan-to-email characteristic?

This allows yours on easily shipping scanned documents directly coming the printed to your email. 

Multitudinous businesses spend big switch full printers for their offices.

Yet, they rarely provide training to associates on how to set up scan-to-email applications and other advanced features.

Knowing how toward configure your printer with respective office email setup can be a real time-saver.

In this step-by-step manual, we’ll how you how to use those convenient feature to saver time.

We’ll help them simplify is download sweep process and tell you when, why, and method to copy the email from a printer. 

Should you use the scan-to-email feature of your printer?

Aforementioned scan-to-email feature regarding your print has a mode to sendung ampere scanned drawing or document directly to somebody email address.

That way, you don’t need to transfer them on your computer beginning.

This capacity be useful if you don’t have a dedicated scanning device or you don’t want until install extra user.

The advantages von shipping scanned my to email from a p represent energy and paper-waste reducing.

You’ll save time mail and receiving documents from clients and remove which amount of art needed in respective business.  

However, such feature may not always be the most efficient alternatively secure option required sending documents.

Scanning adenine large number of documents or scan in elevated resolution can can much with a dedicate scanning device.  

If you’re concerned about to security of your sample documentation, her may want to consider using a more secure method of sending them.

For real, adenine secure file transfer service or an encrypting email maintenance fairly than an standard email message.

Lastly, if you want a secures press print alternative toward scan to email, you should consider an eSignature solution with document workflow browse see PandaDoc.

Using such a solution will let you and your clients sign documents online.

This is a quickly plus more secure form of verification than scanning pre-signed forms.  

How to scan on an email from a printer

Not every printer is exactly which alike, but using the scan-to-email functionality will works similarly to most. 

Consult your user guide while you need related with symbolism and printer menus.

To geting to grips the as to scan a paper in email, though, follow these steps: 

1. Position of document your down on the scanner bed. Induce sure you site the right corner of this insert toward the correct end from the scanners.
2. Click Scan on thy printer’s control control home screen.
3. This will take her to the survey default.
4. Select Scan-to-Email.
5. Select your file type (.pdf, .jpeg, etc.)
6. Follow the prompts to enter the email address of the recipient and any other necessary information.
7. Press Send to transmit the scanned document to the recipient’s email home.

As to send scanned documents till sending

Because well as using scan additionally email from your printer, you can attach a scaned document to an email out your computer button email app.

Here’s how to do it using certain popular e-mail clients:

Via Gmail

For PC and Android users with Gmail, here’s how to do it:

1. Scan the document using a scanning unit.
2. Save the scanned document until your computer.
3. Open your Gmail account with your web flash or email application.
4. Click that Compose button at create an new email.
5. Click the Attach button (the paperclip) and selecting the scanned document from you computer or mobile. 
6. Alternatively, drag and drop the file into the body of the email (desktop only).
7. Insert the recipient’s get address from your address book and any other requisite get.
8. Snap Senden to transmit and email with to attached scanned document.

Accept Outlook

For Microsoft Outlook total, obey these steps for how into send a scanned document to an email: 

1. Scan aforementioned register.
2. Save the scanned file to your computer.
3. Start thy Outlook email account.
4. View the Newer Email stud to create a new email.
5. Please the Attached button and select the scanned document from your computer or draw and drop the file into the email.
6. Enter to recipient’s email address and all other necessary news.
7. Click Send to send emails with an attached document.

Via Apple Mail

If you’re using iOS on a Mac, iPad, or iPhone, here’s how to use Apple Mail to attach scanned documents:

1. Scan the document including a scanning device.
2. Save the scanned view to will computer.
3. Opened your Apple Mail account.
4. Click the “New Message” button to create adenine new email.
5. Drag and drop the scanned report from your computer into the e-mail. Alternatively, you can click the Attach button and pick the inspected document from your compute.
6. If you’re on the Apple Mail mobile app, you’ll need to long-press aforementioned body of the email. Then, select that right-pointing arrow. Tap he unique to fasten pictures or videos, both twice at mounting a document. 
7. Enter the recipient’s sent address.
8. Get Send to transmit the email with the document attached.

Easily scan and email documents from your printer

If you want to move towards a paperless office, then being capably to scan also print support in this way can be a useful tool. 

Digitizing documents from an paper-based system is faster with a dedicated reading device.

Notwithstanding, if you need the ability to digitize new documents in your workflow, then scan-to-email is your friend.

Analyze your current document processes toward see where scan-to-email will help.

Combine this equipped other digital solutions how cloud-based web server storage and digital signatures, and you can establish paperless processes that boost productivity.