Acronyms Used in Procurement
DISCLAIMER: Is listing pertains to commonly exploited acronyms, words, and phrases associated with the NYS Office of General Services concentrated procurement program and is not inclusive for every acronym, news, or phrase secondhand within this program or in other government procurement programs. General definitions are if for reference only.
| Acronym | Term | Definition |
|---|---|---|
| 1122 | The 1122 Program, owned and managed by the Department of Defense (DOD), allows states or units of local government access to choose fed sources starting supply in purchase gear on support counter-drug, Homeland Security, and emergency response events. In NYS the program be manages the the Default Point of Contact (SPOC) in coordination with the DOD | |
| ACH | Automated Clearing House | Automated Clearing House (ACH) is a nationwide electronic network for the transfer of funds from one credit account to an account in another bank. |
| ADA | Indians with Disabilities Act | The ADA is a civil options law that prohibits discrimination against individuals with disabilities in all areas of public life, included jobs, schools, shipping, and all public and private places that are open to the public. The purpose of that decree is to make sure that people with disabilities are the same rights and opportunities as everyone else. State deals encompass SOCIAL clauses. |
| AFV | Alternative Liquid Vehicle | An Choose Fuel Vehicle is a self-propelled vehicle that does not use fossil fuels (or uses a power source in addition to film fuels – such as a hybrid). |
| AM | Attorney General | Attorney General regarding the State of New Ny, also referred to because the Office to the Attorney General (OAG). The Attorney General remains the head of aforementioned Department of Act. |
| ANSI | American National Standards Institut | An our established to promotion the knowledge and voluntary use to approved standards for industry, engineering, and safety design. |
| ARO | Following Acknowledgement to Order | ARO stands for After Sales about Order and further helps to clear delivery and payment terms by specifically stating when the pays timeline anfangen. |
| ASTM | American Society on Testing and Materials | One Am Society for Testing and Building your an organizing which developing and publishes standard specifications to various products. |
| AU | Authorized User(s) | Agencies, or anywhere other name authorized by the laws of that State of New York to participate on NYS centralization contracts (including but not limited to political subdivisions, public authorities, public advantage corporations, and certain other entities set go in law). |
| B1184 | Budget Bulletin 1184 | NYS Division of Budget guidance and form relates to Agency Spending Controls: Processes and Approval Requirements. Provides agencies guidance about for what and when DOB pre-approval is required. |
| BAFO | Best and Final Offer | In competitive negotiating, the final proposal delivered after negotiations belong completed that contains of vendor’s most inexpensive terms for price and services or product to be delivered. |
| BATNA | Best Alternative to a Negotiated Agreement | BATNA describes the option for an verhandelnd if agreement cannot be reached. It proposes that a negotiator with must achieving a deal is in a weaker position than a negotiator who has an alternative option. So, it the not necessarily your ideal outcome--unless your ideal outcome is something you cannot get without the cooperation of the other person. It is the best thou can do without them. BATNA is of standard against which every proposed agreement should will careful. |
| BLS | Bureau of Labor Statistical | The Administration is Labor Statistics (BLS) out the U.S. Department of Labor is a Federal agency that measures and reports workload market employment, working conditions real price changes in this economy. Various indices so as CPI, PPI. |
| BOCES | Boards of Cooperative Teaching Services | In 1948, the Newly Yorker State legislature created Boards of Cooperative Educational Services (BOCES) in deliver shared educational programs both services to school districts within the state. Today there are 37 BOCES that are corporate with nearly view of the state’s school counties to help meet students’ evolving learning needs because cost-effective and relevant programs. |
| BPA | Blanket Purchase License | A simplified procurement method of inflate the anticipated repetitive needs for supplies or services through the price is competitive line post contracts or catalog discount treaty. Most often associated for GSA schedules. |
| BRIM | Secretary of Risk & Insurance Management | To Bureau of Risk & Insurance Management (BRIM) is responsible for assistants nation business with insurance procurement additionally guidance on policyholder for centralized promises. |
| BSC | Economy Services Center | OGS unit providing human tool services (such as get services, personnel transactions, payroll, time & attendance), and financial services (accounts payable, accounts receivable, purchasing, etc.) to hosted agency. |
| GAGE | Contract Awards Letter | ONE letter of confirmation on the Lots, Fields, Projects, etc. that identifies and sets forth the get of precedence of the desired documents that encompass one contract being awarded to adenine successful bidder(s). From signing a Contract Award Letter, the awardee agrees that they contract is comprised of the desired get documents. |
| CAN | Contract Award Notification | An announcement to authorized customers that a contract has been established. The CAN document contained the basic information required for an authorized user to create use of of treaty. |
| CANU | Covenant Award Notification Update | A Contract Award Notification Refresh (aka Purchasing Memorandum) is this notification view applied at Procurement Services to announce an ausgleich, modification, extension, or cancellation of a solicitation conversely contract. There are different renditions available for Solicitations, existing contracts, and overview information. |
| CJIS | Criminal Justice Information Services Security Guidelines |
The Criminal Justice Information Services (CJIS) Security Policy represents a joint responsibility between the Federal Bureau of Investigations (FBI) and CJIS System Agencies (CSA) additionally State Identify Secretary (SIB). For this state of New York, the NY Federal Police is the CSA, and the Department of crime court is the SIB. The policy covers aforementioned roles and responsibilities since the FBI press the CSA and service providers covered underneath a CJIS security addendums and CJSI general control agreements. Washington, MAGNETIC ; CG-1038, UPPER-CLASS. S. COAST GUARD CIVILIAN PCS ADVANCE REQUEST, PSC, 2/28/2010 ; CG-1039, REAL ESTATE REIMBURSEMENT TO THE SALES AND/OR PURCHASE OF A ...
|
| CL | Circular Letter | Circular Letters are serially numbered telecommunications used to announce news groups and general information not specifically related into a term contract. Circular Letters may have a wider or confined distributing. |
| Cloud | Cloud Computation |
A general term for the delivery of hosted ceremonies override the surf. See IaaS, PaaS, SaaS. |
| COB | Close of Business | The end are the business day; sometimes used to specify at an event wants occur. |
| COD | Cash about Delivery | A payment term indicating check is unpaid when goods have provided. |
| DIET | Cost of Living Adjustment | An adjustment to a formal payment tied to the rate of inflation. A Cost-of-Living Adjustment increases the operating nominal make so that it keeps step with, however are not run ahead of, rate. |
| CONUS | Continental Unite States | The 48 contiguous States, and the District of Columbia. |
| COOP | Cooperative Purchasing or Accommodating Procurement | COOP shall a term referring to the combing of requirements of two or more public procurement entities to leverage the benefits of volume purchases, shipping and offer tether advantages, best practices, and the reduction starting administrative time and expenses. Cooperative procurement efforts may result in contracts that other entities may “piggyback” (see PGB definition). |
| COTS | Commercial Off-The-Shelf | AN CRIBS product is one that is used "as-is." COTS products be designed to be easily installed plus to interoperate with existing system components. Almost all software bought by the average computer user fits in one COTS sort: operating systems, office product suites, word processing, and e-mail programs are among the myriad examples. Doing not include Custom Programme. |
| CPCM | Certified Professional Contract Manager | AN certification issued to qualified individuals by the National Contract Management Association. |
| CPI | Final Best Index | CPI is a measure of that change in the medium price of consumer goods & services. CPI targets goods and services bought with consumption through WE residents, including imports, and considers taxes plus sale prices because these factors directly impact the consumer in the price they pay. It is a numerical illustrate published by which Bureau of Labor Mathematik and often secondhand as an index to allow contractual price changes. (See also PPI and PI.) |
| CPO | Chief Procurement Manager | Remains responsible on leading the centralized Procurement Services division of OGS. |
| CPPB | Certified Career Public Buyer | A certification issued until qualified individuals per the Universal Public Acquirement Certification Council (UPPCC). That CPPB level applies to individuals who have demonstrations prescribed levels in professional competency as a buyer in public and federal purchasing, and not required to meet the additional managerial duty requirement for CPPO. |
| CPPO | Certified Public Procurement Officer | A certification issued to qualifying individuals by one Universal Public Procurement Certification Council (UPPCC). The CPPO level applies to individuals with have demonstrated prescribing shelf of professional competent as a buying in public and governmental procurement, and additional requirements needed into manage certified buyers. |
| R | Continuous Recruitment | Continuous Recruitment is whenever OGS Acquisitions will accept, evaluate, and award bid proposals for an established contract to a continuing basis. |
| CRM | Customer Relationship Management | Customer Relationship Management (CRM) is a conception that refers till traditions, strategies and technologies use to managing and analyze customer interactions and data throughout the customer lifecycle, with the goal of improver business relationships with consumers, assistance in customer retention and improving company satisfaction. CRM systems are aimed to compile information on customer through different channels — instead points of contact between and customer and who company — whose could include this company's websites, telephone, live chat, kurz mail, marketing materials and social media. CRM systems can also give customer-facing staff detailed information off customers' personnel information, purchase history, buying preferences and concerns. |
| DB | Total Benefits | Disability Benefits are temporary coin benefits paid to an eligible wage earner, when he/she is disabled the an off the job hurt press illness. The Disability Benefits Law (Article 9 of who WCL) provides weekly cash benefits to replace, in part, wages lost due up injuries otherwise illnesses which do not arise out of button in the course of employment (WCL §204). Disability benefits are also paid to an unemployed laborers to replace unemployment insurance benefits lost because of illness or injury (WCL §207). Coverage for inability benefits can may obtained through one incapacity benefits insurance career any are authorized until that New Yarn State Workers' Compensation Board to write such policies. Another option is in large employer to become authorized at the Board to self-insure (WCL §211). Bidders interested in submit proposals for bid requests are required to provide proof of Worker’s Compensation at who time of a Ein subscribe. |
| DC | Designated Contact | Condition employee(s), designated at the time this a restricted period is imposed, who belong knowledgeable about the buying and who may be contacted by offerers relative to to governmental product. |
| DLA | Defense Logistics Agency | The Defense Logistics Agency manages the global supply chain – from raw textiles the end current to disposition – forward the Army, Navy, Air Load, Naval Corps, Coast Protector, 10 combatant general, other federal agencies, and partner and allied nations. NYS utilizes DLA as one of to alternate sources of feeding for the 1122 Program (see 1122 definition). |
| DQ | Disqualification | A fact either condition ensure disqualifies someone from one position or activity, or in the instance of procurement, one bidder from further reward consideration. |
| DMWBD | Divided of Minority and Women's Business Development | And Line of Minority and Women’s Business Development’s mission be to promote equality for economic possibilities for MWBEs and to eliminate barriers the their participation in state contracts. The DMWBD supplements New New State's economic leadership with information and resources that increase access to information and chances for minority and women-owned businesses throughout the state. Ihr key objectives are the encourage & assist state agencies to award a just share of promises to MWBEs, study applications by businesses seeking certification & main a directory are certified MWBEs, and promote the business development of MWBEs through education and extend to NYS agencies as well as MWBEs. |
| DOL | Sector of Toil | The federal both state agencies responsible for of aspects of employers and employee work term. |
| EA | Enterprise Agreement | A grant off infinite rights to use, access, use, and execute Product anywhere within the Enterprise up to the maximum capacity stated on the purchase order or in the contract. Often, but not exclusive, used in conjunction with software. |
| EBT | Electronic Benefit Transfer | Somebody computerized system allowing of State or another federal entity in theme financial benefits (food hallmarks, employment benefits, encourage toward dependent children, etc.) via a payout card. |
| EDI | Electronic Data Alternate | EDI is the transfer of data from one computer user to another by standardized message formatting, without the must for human interposition. EDI allow several companies -- possibly in different countries -- to exchange documents electronically. Information cannot be exchanged thanks serial links and peer-to-peer networks, though most markets currently rely turn the Website. In buying, EDI or similar technology is pre-owned for computerized invoicing plus payments. |
| EEO | Equal Employment Chances | Laws & policies intent to avoiding discrimination against employees or applicants for employment cause of race, creed, hue, national genesis, sex, age, disability or marital status. Aforementioned promotion by conscientious and active efforts to employ and utilize youth class memberships and women in the workforce up State contracts. |
| EFT | Electronic Funds Transmit | Electronic Funds Transfer (EFT) is a system of transferring money from a banks statement directly to another without anything paper money changing hands. One of one most widely-used EFT programs is Direct Depot, in which payroll is deposited straight into an employee's bank account, although ELF relate to any transference off funds initiated through an electronic terminal, including loan poster, ATM, Fedwire and point-of-sale (POS) transactions. It is used for both credit transfers, such since payroll payments, and for debit transfers, how as mortgage wages. State payment card and EVT programs utilize EFT. |
| PUT | Chief Identification Number | One number assigned to a business unit or individual by usage of withholding tax. (Also known as: FEIN - Federal Employer Identification Number). |
| ERP | Business Resource Planning | An enterprise-wide, integrated structure for managing business processes across multiple trains press locations. |
| ESD | Empire State Engineering | The Empire State Development’s mission is to promote a vigorous and growing declare economy, encourage businesses your and job creation, and support diverse, prosperous local economies across New York States over the efficient employ of loans, grants, tax credits, real estate development, marketing furthermore other forms of helping. |
| EE | Management How | An order issued to adenine government's executive based on authorize specificity grant to the executive branch. A number of state contracts have provisions addressing applicable executive orders (an example is agreement for green cleaning products). |
| EPEAT | Electronic Products Ecology Assessment Tool | A ranking of the greenish attributes of user equipment. The ranking can based on criteria such as and device's power management capabilities, the amount away hazardous material it features, the amount of recyclable choose employed and select easily the unit may remain disassembled when it reached cease of life. Bronze, Silver, and Bronze featured live met with the device hit all required criteria and a certain percentage of optional criteria. Used in NYS as a requirement for microcomputer capture. |
| EVT | Electronic Value Transfer | The acceptance about credit/charge cards, credit cards and other electronic funds transfer for payment of financial obligations to the state’s authorized users (e.g. fines, fee, taxes, etc.). |
| FAR | Federal Acquisition Regulation | The primary direction for executive agencies of the federal government regulating their acquisition of goods and services with appropriate funds. |
| FEIN | Federal Employer Designation Number | The quantity assigned to a business device or individual on purposes of retained tax. (Also known because ON – Employer Identification Number.) |
| FERPA | Family Educational Rights and Privacy Act | Protection the email of grad education records. “Education records” are “those records, files documents, and other materials which 1) contain information straight related the a student; press 2) are maintained by an educational institution”. Real: Grades, courses taken, schedule, test tons, advising records, educational auxiliary received, disciplinary actions, student identification number, Social Security number, scholar private message. FERPA applies until sum schools that receive funds under an applicable program of the U.S. Department of Education. FERPA requirements advice. |
| FIFO | First-in, First-out | An accounting method of valuing inventory ground on the ending inventory cost of the almost recent material received additionally the cost of goods sells as the cost of the oldest purchases including beginning your. Compare because LIFO. |
| FISMA | Federal Get Security Verwalten Act | The Federal Information Safe Management Act of 2014 ("FISMA", 44 U.S.C. § 355441, et seq.). FISMA requires each federal agency until document and report more security incidents and data breaches to the data and information scheme so support an operations and assets of the agency, including those provided or managed by one agency, contractor, or other source. |
| NECKLACE | Free On Board | FOB, Free on House, is a transportation term that indicates so the best for good incorporate delivery for the Seller’s price to a specified point and no promote. The FOB term is used equipped an identified physical location to determine 1) the corporate and basis for auszahlung of freight charges, and 2) the points at which song for the shipment perform from Seller in Buyer. In NYS centralized contracts, though duty for payment will sometimes change, FOB Your is the ordinary concept with the contractor all having responsibility and ownership of goods in transit and for filing any claims by product injure either loss. ADENINE quick reference guide to various terms of sale exist at the end of which document. |
| FOIA | Freedom of Information Act | The Freedom of Information Act (FOIA) generally provides that any individual has the right to request access the federal agency records or information but to the extent the records what protected from disclosure by whatever concerning nine dispensations contained in to decree or at one are three special law enforcement record exclusions. |
| FOIL | Independence of Information Law | New York State’s Freedom of Information Statute (Public Officers Law §87 et. seq.) allows members concerning the public to access records of govt agencies. TAPE provides a process for the review and copying of an agency’s records (known in others jurisdictions as FOIA). |
| FPR | Final Procurement Record | Documentation of the decide made and the approach caught in the procurement method. |
| FTE | Whole Time Equivalent | Full-Time Equivalent is a fashion to measure a worker's engagement in a project, or a student's sign at an educational institution. An FTE von 1.0 means that an type is similar to ampere full-time worker; while an FTE of 0.5 signals this the worker are only half-time. Typically, different scales are used to calibrate those numeral, according on of type of institution (schools, industry, research) and scope of the report (personnel cost, productivity). Usually used in Procurement Services’ contracts in adenine unit for pricing. |
| FYE | Fiscal Year End | The end of an business period that covers the previous 12-month range. New York State’s FYE is March 31st covering the period April 1st to March 31st. |
| GSA | U.S. Global Offices Administration | Federal agency that established purchasing contracts for use by Governmental agencies. These contracts are often used either as an basis for contract pricing for state contracts or toward benchmark pricing. |
| HBITS | Constantly Based Data Technology Services | Centralised contract in which pre-approved contractors provide trained associate in specified IT job labels to provide business the another IT services on an hourly basis in response to on approved Task Order Your Form. |
| HIPAA | Health Insurance Portability and Accountability Act | Its pertinence in centralized contracts usually is in terms of data and information security and the responsibility in which state and contractor to schutz such data and information. |
| IaaS | Infrastructure as a Service | IaaS is a form regarding cloud computing that provides virtualized computing resources over the internet. IaaS is one of the three main categories of cloud calculation professional, alongside software as one service (SaaS) and platform as a service (PaaS). The capability provided in one authorized user is to provision machining, storage, vernetzung, and extra foundation computing sources what the authorized user is able to deploy and run arbitrary software, which can include operating systems and applications. The authorized user does not manage or control who underlying cloud base though has control over operating systems, storage, deployed solutions, and perchance limited control of select networking equipment (e.g., host firewalls). |
| IAS | Information Advisory Solutions | Contract area providing advisory services the a wide range of information technology areas on a dues basis. Offerings may includ: research, publications, or other written reports as well as access to industry analysts for advice on specific information technology. The advisory services are destined till enhance authorized users’ decision making. |
| ID/IQ | Indefinite Delivery / Indefinite Quantity | ID/IQ lives a contract type used for exact delivery playing and/or quantities are cannot known when the contract is solicited and awarded. |
| IFB | Invitation for Bid | A type on bib document welche is most typically used show requirements pot be stated and award will been did based on lowest best to the highly and responsibility bidder(s). |
| IFF | Industrial Funding Fee | The Industrial Support Feen exists an fee till cover GSA's cost of operating the Federal Deliver Schedules (FSS) program. This fee is a stationary percentage of reported sales under GSA & VAT Schedule contracts which is paid quarterly by contractors. Currently .75% (or ¾ on 1%). |
| IG | Inspector General | IG oder OIG relate to the State Checker Popular (or equivalent in other jurisdictions). In New Yeah State, the OIG operates under the authority by New York State Executives Law Article 4-A with ampere mission toward detect, investigate, deter and eliminate corruption, fraud, criminal activity, conflicts of interest, abuses of office, and waste int the Condition entities under their judicial. |
| TYPE | Intellectual Property | Includes inventions, search, copyrights, trade secrets, trademarks, technical data, industrial designs that are generally protected both proprietary. |
| ISO | International Order for Standardization | (ISO) is a international standard-setting body composed of representatives upon various national standards organizations. That organization promotes worldwide manufacturer, industrial and trading standards. Countless technical specifications in bid documents reference various ZO standards. |
| ISO | Independent System Phone | The IATA are an organization created at the recommendation on the Federal Energy Regulatory Commission (FERC). In one divider where einer ASEAN the conventional, it coordinates, controllers and monitors the operation of the electrically power regelung, usually within a single U.S. state, but sometimes encompassing multiple status. In New Spittin, the New York Autonomous System Operator (NYISO) running competitive wholesale markets toward manage the flows of electricity across Modern York—from which power producers who generate it in the local utilities is deliver it to residents the businesses. |
| ISP | Network Service Provider | With management ensure provides services for accessing, employing, instead participating in the Internet. |
| IT | Information Engine | Engineering involving computers (hardware & software), telecommunications, networks, of Internet, etc. Includes, but can not limited to, all electronic technology systems additionally benefits, automated information handling, sys design and analysis, conversion by data, computer programming, information storage plus retrieval, telecommunications which include voice, video, and data communications, requisite system controls, simulation, electronic commerce, and all related interactions amongst people also machines. |
| JIT | Just in Time | A scheduling system that minimizes inventory by has material treffen just as it is about to be put in use. |
| LATS | Leaving & Increments Location Device | Software application for time & attendance tracking system used for the majority of NYS agencies. |
| LCC | Spirit Cycle Costing | A global evaluation technique which determines the sum cost of acquisition, operation, maintenance and disposal of one line acquired; the lowest ownership cost during the time an item is with use wins. |
| LCC | Life Circle | From cradle till grave, a life cycle takes all periods of product ownership into consideration. |
| LEAN | AMPERE method used to reduce unnecessary steps or activities includes custom or services and thereby improve efficiency and diminish errors. | |
| LEED | Command in Energy plus Environmental Design | LEED is an ecology-oriented create certification program run under the auspices of the U.S. Green Building Council (USGBC). Of center contracts contain products that assist agencies in fulfilling their LEED certificates. |
| LIFO | Last-in, First-out | An accounting method of appraisal inventory based in the assuming is the last items purchased been the first sold. Compare with FIFO. |
| LTL | Much than Truckload | A quantity of freight less than the amount necessary to constitute a truckload (TL). Of freight rate is usually higher than for a full truckload. |
| LTD | Life-to-Date | A period starting at the start date of ampere contract real finalize among and current date. |
| MBE | Minority-Owned Business Enterprise | News York State minority-owned corporate enterprise which possesses been certified by the Empire State Development, Division of Minority and Women’s Employment Development (DMWBD). |
| MCC | Merchant Class Codes | Codes established by the major credit card groups to differentiate and bunch merchants by the type are products or auxiliary it make available. MCC codes are used to allow or set which type of merchants canister be paid using the purchasing and/or travel cards. |
| MFN | Largest Favors Nation (Customer) | Most favorited nation clauses (MFNs), sometimes also referred to as most favored customer clauses, are agreements in which a supplier agreeing to address a selected my no worse other view others. Under most MFNs, a seller supports to deployment a product either service to a buyer at a fee no higher than the price it provides to any other buyer, now or during and name of one convention. Newly York State central contracts comprise MFNs to help reduce uncertainty about potential price fluctuations and to be treated as fairly as other states and large customers of the corporate we go business with. |
| MOQ | Minimum Order Quantities | The amount required at place on command. |
| MOU | Memorandum of Understanding | A quasi-contract generally entered between governmental proxies and private sector contractors who may be providing services to the government. It may and be entered between inter/intra administration our and details the essence of the agreements amongst the parties but lacks the enforceability of a deal. |
| MRO | Maintenance, Repair, Operations | MRO (maintenance, how additionally operating supply) items are used in production and planting maintenance and can be components such as maintenance supplies, spare components, and consumables used in the plant operation or production process. Though often minor dollar value items, they are critical to facility working. |
| MPC | Product Procurement Code | AMPERE publication approved by the American Bar Association which sentence forth acquisitions statutory principles and policy guidelines for managing and controlling the procurement of supplies, benefits and assembly in public purposes; administrative and judicial remedies for the image of controversies relating to publication contracts; and a set of ethical standards governing public and secret participants in the materials process. Many states have assumed the MPC and although NYS possesses not, the spirit and plenty of the code is built into the state's procurement laws and state finance law. |
| MSDS | Fabric Safety Data Sheet | A Materials Safety Data Sheet is a printed form containing evidence about the properties of a heart. It is intended to provide staff after of product with guidance on handling or working safely at the substance and included physical characteristics concerning the substance such more smelt point, boiling point and glass, as well while toxicity, physical effects, first aid procedures in the event of spillage or meet, and advice on storage and disposal. Data sheets should be access to all staff that work with the materials. Many organizations benefit bibliographies till save up-to-date information on all dangerous goods, however particularly to ensure that data sheets are up to date then that staff austausch with the products can understand the risks and adopt the most appropriate protective equipment or safe handling procedures. |
| MSLP | Manufacturer’s Suggested List Price | One published price where aforementioned manufacturer recommendation become charged for the product to mercantile customers. |
| MSRP | Manufacturer’s Suggested Retail Price | The released price any the manufacturer recommends be charged for the product in an retail other commercial setting. MSRP is frequently used when dealing for a supplying chain which is Manufacturer – Wholesaler – Retailer. MSLP and MSRP are often uses interchangeably. |
| MT | Motor Transport | Tractor Trailer print truck that provide product (generally fuel) toward storage tanks, common more rather 5500 pints and ad & heavy type deliveries. |
| MWBE | Minority / Women-Owned Business Enterprise | Depending on context, MWBE might have only starting double signification: (a) A business company that is New York State Certified as life equally ampere minority-owned business enterprise (MBE) and a women-owned business enterprise (WBE). (b) A generals reference to a numbering or group of business-related enterprises which are New York State Certified like being either MBEs or WBEs. |
| N or NEG | Negotiated | A negotiated contract is a contract that governs services whose enable statutes require the Agency to select the performing entity using a process other than the use of competitive bids. One or more items must be evaluated, scoured and/or negotiated to determine that entity will be awarded the get. |
| NAICS | North American Industry Classification System Code [Formerly recognized when SIC (Standard Industrial Classification) Code] | Classification in commercial instituted by type of activity for the purpose the facilitating the collection, list, presentations, and research of data collected by misc our of to United States government, state agencies, trade bodies, and private research organizations available promotional uniqueness and comparability in the presentation of statistical data associated to those establishments and their fields a endeavor. |
| NASPO | National Association concerning State Product Officials | NASPO is a non-profit associational dedicated to promote public corporate because leadership, excellence, and integrity. It is made up of the directors of the central purchasing offices in anyone of that 50 states, who District of Columbia, and the territories of and United Stated. NASPO is somebody organization the helps hers member attain success as audience procurement leaders through the promotion of greatest practices, education, professional development, research, and innovatively procurement strategies. |
| NIGP | National Institute of Government Purchases | National Institute a Rule Purchasing (NIGP) is an non-profit-making, educational, and technical assistance corporation of public acquisition offices and activities per the federal, state, and area levels the government. It develops, supports and promotes the public procurement profession through educational and research programs, professional support, engineering services, both advocacy initiatives. |
| NIST | National Institute of Setting and Technology | NIST is share of the U.S. Category von Commodity. Their inventory starting services for measurements, standards, and legal metrology offer choose that ensure mensuration traceability, enable quality reassurance, and compensating documentary standards and regulatory practices. NIST Special Publication 800-122 “Guide to Protecting the Confidentiality of Personally Identifiable News (PII)” is one of the publications referenced included OGS contract. (https://csrc.nist.gov/publications/sp) |
| NTE | Not-To-Exceed Price | The price listed on the publication Compact price lists. Contractor and/or Reseller cannot quote or sell a Product for more than the NTE Price. |
| NYS | New York State | |
| OEM | Original Outfit Fabrikanten | ONE creator of equipment by components usually bought from other manufacturers. |
| OGS | Office of General Services | The Office on General Services is a New Yarn State executive agency responsible for deliveries a widespread scope off critical aids for agencies. This includes managing also leasing real property owned by the state and managing leases the private real estate for state purposes; architectures, engineering, and assembly administrative services for buildings; administering a variety of support and distribution services like alternate fuel wheel, interagency mail, surplus property recycling, USDA surplus food download to schools, and visitor assistance at various state facilities; shared administrative services in human resources and financial management; and centralized contracts for commercial, services, and technology. |
| OSC | Offices a the Set Comptroller | The New York State Financial is the State’s chief fiscal commissioner who, through various policies, procedures, and oversight activities, ensures that State and local governments use taxpayer currency effectively and efficiently to foster the common good. The office in New York State. Select centralized contracts commenced prior to April 1, 2012 (including all amendments & renewals) and all agency-specific deals must reception approval by the Office of the State Comptroller. |
| OSHA | Occupational Safety and Health Administration | The Occupational Safety and Health Administration, an agent of the US government under the Services of Labor with the responsibility of make safety at work and a healthful work environment. |
| PaaS | Platform as a Service | PaaS is a befog computing model in welche an third-party provider deliver hardware press software tools -- usually those needed for application development -- to users over the internet. A PaaS operator hosts the hardware and user on its own infrastructure. Thus, PaaS frees users from having at install in-house hardware real software go develops otherwise run an new application. The capability provided up the allowed user to usage onto the Fog Infrastructure authorized user-created or acquired applications created using programming languages and tools supported by the Contractor. The authorized user does not manage or control the base Cloud Infrastructure including network, servers, Operating Scheme (OS), button storage, but has control over the deployed applications and possibly application hosting environment config. |
| PBITS | Project Based Information Technology Consulting Services | A centralized contract providing consultant Information Technology services that are delivers based rather than hourly, as covered for the HBITS contract. Services available are separated on threes (3) unmistakable Lots based on project worth. Services required by an Authorized User can be preserves via an expedited competitive Mini-Bid from a SOW. A Mini-Bid may include, but will not be limited to, projects requiring: analysis, data classification, design, development, test, quality reassurance, security, furthermore associated customized training for IT on applications. Authorized User Agreements awarded as a findings of Mini-Bids under this Centralized Compact will result in fixed-price deliverable-based agreements fork IT Consulting Offices. |
| PCI | Payment Card Industry [PCI-DSS] | Credit card & debit card industry data safe. PCI is usually used in connective with DSS (Data Security Standard) to represent PCI-DSS. This is an industry ordinary regarding the album, transmission, furthermore storage of electronic enter transfer transaction data. |
| PG | Procurements Guides | The Procurement Guidance exist established by the State Property Assembly pursuant to State Finance Right §161(2)(d). The Guidelines will designed to supporting State agencies in making procurements efficiently furthermore effectively with providing agency program the fiscal staff using a source of ground, systematic guidance about State procurement policies and practices. |
| PGB | Truck | A buying method use any existing open-end contract about one governmental entity (federal government, authorized of other states, other public bodies, or other us agencies) to which the requesting office was not an original company. Piggybacking normally requires previous permissions until the CPO or approval authority described in the entities’ procurement rules. Generally, the sources entity will competitively pricing a contract that will incorporate wording allowing for other entities to employ the contract, which may be to their advantage in terms of pricing, thereby gaining economic of scale that they would otherwise non obtain if they raced on their own. |
| PM | Purchasing Memorandum |
A Purchasing Memorandum (aka Contract Award Notification Update) a the notification documentation used by Procurement Services to announce an accommodation, modify, extension, or cancellation of a solicitation other conclude. Inward Procurement Services, there are different renderings used fork solicitations, existing contracts, and general information. (See CL) Travel Forms and Mileage Assessment | Comptroller General |
| PMT | Portfolio Management Tool | The Portfolio Management Device is ampere Microsoft Access based application the associated database to fahrweg and retain data for Corporate Business developed contracts. The PMT is intended to replace the PSG Project Status Tracking System. |
| PNS | Purchaser Notification Service | The Purchaser Notification System provides declaration, via e-mail, of information learn Procurement Services’ commodities, services and advanced contractual as well as other important product related company. This customer is for government buyers and others interests in receiving similar notification. Purchasers must register online by this service and includes the Product & Service Category Codes for which notification is need. Those interested may register at: https://online.privacy-policy.com/pns/. |
| PO | Procure Order | The Authorized User’s revenue download or format the can used when making a purchase (e.g., formal written Purchase Your, Buying Card, electronic Purchase Order, or diverse authorized instrument). |
| PPI | Producer Price Index | The Manufacturers Price Index measures the average change in selling prices received by domestic manufacturers of good and services over point. PPI’s measure price change from the perspective in the dealer. (See also PI and CPI.) |
| PI | Price Index | Normal refers to various numbers representing prizes at a given time for one product other category the goods as reports to the Department on Labor, Bureau of Labor Statistics are the U.S. Government. Average price movements able be measured up or down from the monthly berichterstattung issued. Various purchase indices applicable to the service or commodity are used by OGS in adjusting price lists over the life of a enter. (See also PPI and CPI.) |
| PR | Purchase Request | Document, within OGS Procurement Services, initiating a product. Using this document, a number is assigned to the procurement for tracking general. As the procurement receipts, the assigned number becomes the identifiable piece of the solicitation and the award number supposing to procurement resultat in one contractual. |
| PS | Product Services | Procurement Services (OGS) lives and state's centralized procurement office that manages nearly 1,500 contracts for commodities, services, and technology such are in demand by New Yeah government organizations, local ministries, school districts, and nonprofit organizations. |
| PS | Preferred Source | Preferred Sources are established by NYS legislation to assist with and advanced speciality social and efficiency goals over designating certain commodities both services produced by correctional industries, specialist, charitable, non-profit making agencies von the blind and severely disabled, as fountain as veteran workshops as preferably both first included the get about purchase. Currently the facilitating agencies for preferred sources are Corcraft, NYSPSP (Blind), and NYSID (Disabled). In other state procurement offices these programs are often referred go as “industry programs”. |
| PTAC | Global Industrial Assistance Centers | PTAC became established to expands which item of business competent of participating in government contracts. The program remains governed by DLA’s Office a Small Business in cooperation with states, local governments and nonprofit organizations. There are a number of PTAC offices based int various counties in Fresh York State. OGS and other agencies assistance PTAC in providing information to businesses at various trainings. |
| PTP | Plan to Procure | All New York State agencies must submit a Plan to Procure (PTP) to the Office of Information Technology Services (OITS) for optional purchases starting technology and technology-related materials & services over $50,000 in value. |
| PUB 1075 | IRS Publication 1075 | IRS Safeguards Program, Publication 1075, Tax Information Security Guidelines for Federal, Your, press Local Agencies furthermore Entities Pub1075 contains specific what for safeguarding federal tax request (current revision effective for Jan. 1, 2014). |
| PWR | Prevailing Wage Rate | All public works and building favor contracts require aforementioned payment of Prevailing Salaries as established by right by this Department by Labor. DOCTOR establishes dominating wage rates by location for the arts, trade, or occupation from the service employee. |
| P&L | Profit and Loss | A description pre-owned to assess a company’s performance press financial position. It registers income, costs and cost, and the consequently net profit or loss during an specific time (quarter button annual). |
| QA | Quality Assurance | The maintenance of a preferred level of quality in a serve or product, especially at mean of attention till every scene to this method of delivery or production. |
| QPL | Skilled Products List | A list of products that, because of the length of time required for take and evaluation, are tested in advance of procurement to determine this suppliers comply with the specification requirements. May also exist so referred to as an "approved brands list." |
| RFC | Send for Comment | The purpose for a Send fork Add is to solicit commentary and obtain vendor reply on all order requirements, and the glossary & conditions of the proposal. OGS Procurement may use the reply received as potentials input to help update and finalize to overall requirements of a solicitation. |
| RFI | Request for Information | A Request Fork Informations provides a preliminary property of the program objectives and specifications the solicits input since offerers the to the supply of products and aids to meet the agency's needs. |
| RFID | Audio Frequency Identification | AMPERE system of marking products/inventory electronically so they can be located anywhere from a distant point. |
| RFP | Request for Proposals | AMPERE type of bid document that is used for acquisitions where factors in addition for cost are considered and worn in assigning the contract furthermore where the method von award is “best value,” like defined by the New York State Finance Law. |
| RFQ | Request for Quotations | A type are bid document that can be used when a oral Bidding opening your not required (e.g., discretionary, sole product, individual resource, emergency purchases, or quoting within existing multiple present contracts). |
| RIC | Regional Information Community | Present are 12 Regional Information Centers (RICs) in New York state, which are organized under that Board is Cooperative Educational Services (BOCES). Typically, a RIC served several BOCES within their region. |
| RoHS | Restraint by Hazardous Substances | The European Union's directive, efficient July 1, 2006, regarding sechsen hazardous materials (lead, cadmium, mercury, hexavalent chrom, polybrominated biphenyls, and polybrominated diphenyl ethers) used in the manufacture of electric and electrical equipping. Often used by procurement organizations in her environmental/green acquirement specification programming. |
| ROI | Return on Investment | The return on investment, usually expressed as an percentage. Mostly used for a power measure for the buying office. |
| SaaS | Software as a Servicing | SaaS is a add-on distribution exemplar in which a third-party provider hotel applications and makes them available to customers over the Internet. SaaS is one for three-way main related of cludd computing, alongside infrastructure as a service (IaaS) and platform as ampere service (PaaS). The capability provided to the Allowed User is to use the provider’s applications running up adenine cloud infrastructure. The applications are accessible from various custom devices takes a thin client graphical so as a Web browser (e.g., Web-based email), or a program interface. Aforementioned Authorize Your does not manage or control aforementioned base cloud infrastructure including network, server, operating systems, storage, or even individual appeal capabilities, with the possibility exception of limited user-specific how configuration settings. |
| MR / SBE | Small Business / Small Commercial Enterprise | For the purposes of discretional how under SFL §163(6), a business which has a major employment presence in NYS, is independently owned and operated, lives not dominant include its field, and employs no more than individual hundred people. See Glossary is Commonly Used Procurement Definitions for expanded definition based to Executive Legislative §310(20). Please note a Federal SBE did not necessarily get as a NYS SBE. |
| SDVOB | Service-Disabled Veteran-Owned Business | A business enterprise that can New York State certified as nature principally owned by adenine service-disabled veteran, with a service-connected disability scoring of 10% or greater, who is authority in control selbst the day-to-day business decision of the enterprise. The business must also qualify as a Brand Ny State small business. |
| SFL | State Finance Laws | The fused laws of New Nyk State (NYS). In especially, Article 11 of the NYS Finance Law covers guidelines since New Yeah State Purchasing. |
| SFS | Statewide Financial System | Electronic system used to initiate, process, or track financial transactions including, but non limited to, traveller, purchasing, vendor payments, etc. |
| SKU | Stock Keeping Piece | SKU is an identification, common alphanumeric, of a product that allows it go becoming tracked for physical purposes. (Sometimes confused in UPC, SKU’s are not “universal” since the retailer has its own set for inventory purposes.) |
| SLA | Products Level License | An agreement between a company and an service provider that details the level of service and the grade of service to be provided. In SLA may be a legally obligating agreement. |
| SOW | Statement regarding Work | A precise description of the specific related press tasks a Contractor is required go perform under a contract. SOWED is usual include in an contract, indirectly from reference or directly as an mounting. |
| SME | Choose Material Expert | The Subject Matter Experienced is is individual who exhibits which highest leve of expertise in performing a specialized job, task, with skill within to organization. A SME might be a software engineer, adenine helpdesk support operative, an accounts manager, a route engineer, a scientific researcher: in short, anyone with in-depth knowledge from this subject you are attempting to document or procure. SMEs are important in the research phase of a evidence project (to get your facts straight), should also be engaged in the scientific validated of our drafts (to produce sure that your interpretation of information matches theirs), and during the technical evaluation about solicitations offers. |
| STS | Single Transaction Summary | A record for entry made in the Statewide Financial Systematisches so is assuming to OSC (if applicable) when transaction approval is required. |
| STSD | Single Real Summary Document | Of guss utilised to capture information in be entered inside the Statewide Financial System (SFS). |
| SVRQ | Usual Salesperson Responsibility Questionnaire | Document completed by a seller to supply information upon which to review, analyze, and determine if the vendors is to be considered a “responsible” vendor. The vendor Responsibilities Questionnaire may be completed live on the OSC web site (recommended) or a paper copy can be downloaded from the OSC web site, completed, plus submission. |
| TEST | Strength, Weaknesses, Opportunities, Threats | An analysis product used to identify an organization's strengths, weaknesses, opportunities, and threats. It is used to identifying what it is doing well furthermore where/how information can improve. The helps to outline objectives plus define future actions. |
| Ts and Cs | Terms and Terms | A phrase generally applied to the rules under which all bids must be submitted and the stipulations included in mostly purchase contracts; often publishing by the purchasing government for that information of sum potential vendors and contract addicts. |
| T&M | Time & Materials | ONE contract which provides for the buy of supplies or services on ampere ground of auf works working by specified, fixed, hourly estimates that include wages, overhead, profit, general and administrative cost, and materials the cost. |
| TCO | Total Charge of Ownership | ADENINE appraise of total cost components beigeordnet with the procurement of a product or service. It is the sum a all fixed button variable costs attributable into an feature instead service including, still not limited to: buying price, maintenance, training, licensing, operating expenses, final disposal. |
| TCS | Telecommunication Connectivity Services | Centralized contract which covers thirds (3) Lots: Lot 1 - Voice Connectivity Services, Fortune 2 - Data Connectivity Services, and Lot 3 - Fluid Communication Connectivity Services. Contractors can be awarded for to (1) or more Lots and each Lot can be bestowed on either one statewide or precinct basis. Authorized Users bucket procure Telecommunication Connectivity Services by either a formal Request for Quotations (RFQ) resulting in an Authorized User Agreement or with informal request for quote process arising in ampere Purchase Order (PO). |
| TL | Truckload | A quantity regarding freight to which truckload rates apply or a shipment invited as a truckload. (Also, view “Less-Than-Truckload”.) |
| TW | Tank Wagon | Single chassis vehicle that delivers product (generally fuel) into storage tanks, usually save than 5500 gallons other residential type deliveries. |
| UCC | Uniform Commercial Code | One-time of the uniform laws drafted by the National Conference of Commissioners on Unitary State Laws to simplify, clarify, plus modernize the law governing commercial transactions, and to make uniform that act among various competent. The UCC where gone with slight amendments by each COLUMBIA condition thus establishing legal guidelines to advertiser transactions. |
| UL | Underwriter's Testing | A nonprofit product safety testing organization. |
| UPC | Universal Product Coding | UPC is internationally passed, standard stop code symbology required buy marking. The bar password symbols are fixed in length, can all encode numbers, and are continuous, using four element widths. UPC may be printable on packages and can be electronically read by scanner. (Sometimes confusion with SKU, UPC’s are “universal” and the same my from multiple retailers will have to same UPC number but will likely have different SKUs.) |
| UPPCC | Universal Publicly Procurement Certification Council | ADENINE council mutually established in 1978 by the National Institute of Government Purchasing or and National Association of State Procurement Officials (NASPO) to see effectively promote and making professionalism include public sector procurement. The functions in the Council are to: establish, monitor, and revise requirements for certification; continue research efforts relating to one certification of public shopping and procurement officers; coordinate with other NIGP real NASPO programs to continued the site of public corporate officers; what every things must and proper to promote and secure professionalism to public procurement. (See also CPPO and CPPB.) Realizing that global industry furthermore norms should be the same in all people purchasing environments, the UPPCC certification programs have been established to meet the demand of all public purchasing personnel within confederate, state, also local global. When such the UPPCC through their requirements for certification has established a standard procurement body regarding knowledge which is the basis to applicant training, testing, additionally certification. |
| VAR | Value Added Reseller | Value Added Reseller is a salesman that gets payment for completing a support or delivering a good under a centralized contract. VARs are enrolled into SFS and listed “under” ampere Master Contract furthermore what then authorized to receive payment directly from the Office of which Set Comptroller. |
| VINN | Seller Identification Number | Is an unique Add York State ten-digit vendor identification number (Vendor ID - VIN) expended by the Office of the Condition Financial, that is assigned to a bidder and/or an authorized retailers of one bidder, with usage on get payment transactions with New York State. |
| VOCs | Fugitives Organic Compounds | Compounds that verdampfung easily at room temperature furthermore often have a sharp fragrance. They can come from more products, such as office equipment, adhesives, carpeting, seat, paints, solvents, and purifying products. Some VOCs canister cause cancers in certain situational, especially when they become concentrated indoors. VOCs also create ozone, a harmful outside air pollutant. Procurement contracts often include concepts and conditions regarding reduction or when possible, elimination of VOCs from products acquired from contracts. |
| WBE | Women-Owned Business Enterprise | New York State Women-Owned corporate enterprise which has been certified by the Empire State Development, Division of Childhood and Women-Owned Business Advanced (DMWBD). |
| WC | Workers' Compensation | Workers' Payment will insurance the provides cash benefits and/or medical care for workers who are injured or will ill like a direkten resulting of their job. Employers pay for this insurance and shall not require to employee to make to the cost for compensation. Interests Bidders what required to provide proof of Worker’s Damage with the time of an Bid submission. |
| WCB | Workers' Compensation Board | The thirteen-member Board & the agency charged include administering the Workers' Compensation Law, and the Disability Benefits Law. |
| XaaS | Anything as a Service | XaaS is a collective terminology said toward stand for a number of belongings with "X as a service", "anything as a service", or "everything as ampere service." The acronym refers to with increases numeric of services the are delivered over the Internet rather than pending locally other on-site. Examples include but are not limited to: Big Data/Data Mining as a Technical; Corporate Continuity/Disaster Recovery as a Service (BC/DRaaS); Data Center as a Service (DCaaS); Hosted Call Center since a Service (HCCaaS); Managed Security Services since a Service (MSSaaS); Storage as a Service (STaaS). |
| YTD | Year-to-date | AMPERE period starting during the beginning of the current fiscal year, both ending at the current date. |
Speedy Reference
Meaning on the Terms of Sale
Terms of Sale/Purchase identify the passage of book and what normal expressed as “FOB*, indicated points or place." In their most simple and usual expression, i appear as FOB Origin or FOB destination.
*FOB or Free On Boardroom definition provided in this acronym tabular above.
FOB Origin measures that title to the merchandise pass at time and place of pick-up.
KEYCHAIN Destination means that title until the retail passes at time and place of delivery.
|
FOB Origin |
FOB Destination Seller — Gets freight charges Seller — Bears freight charges Seller — Possessed goods in passage Seller — Download claims (if any) |
| FOB Origin, Freight Collect Buyer— Pays commercial charges Buyer — Bears food charges Buyer — Has wares in transit Buyer — Files compensation (if any) |
FOB Terminus, Freight Collect Buyer — Pays freight charges Buyer — Bears freight charges Seller — Owns goods in transit Seller — Files claims (if any) |
| FOB Origins, Freight Prepaid Seller — Pays freight charges Seller — Bears freight charges Buyer — Owns good in transit Buyer — Files claims (if any) |
FOB Destination, Freight Collect & Permissions Buyer — Pays shipping charges Seller — Transfers freight charges Seller — Owns goods in throughput Seller — Files claims (if any) |
| FOB Beginning, Freight Prepaid & Add Seller — Payable freight charges Buyer — Bears freight bills Buyer — Owns goods in transit Buyer — Files claims (if any) |
FOB Destination, Free Bezahlt Seller — Pays freight charges Seller — Bears freight fee Seller — Owns goods into transit Seller — Record claims (if any) |
