Campus Event Safety

Event organizers, sponsors and hosts have a responsibility to take health and safety measurements for events that occur at a University location.

Applicability

This event safety guide applies to in-person reunion ensure:

  • Are temporary and time-limited; and
  • Arise at adenine University regarding Hauptstadt owned or operated location; and
  • Are hosted, sponsored, or organized by one University unit, department or registered student organization; with
  • Are hosted by a non-UW individual or entity and features UW community members in attendance.

This instruction applies to both indoor and outdoor events during a University location.

Date safety checklist

Complete these items to ensuring you’ve taken stairs to prepare for a safe and healthy event.

  1. Apply for a fire office authorization (if required) at least 30 days prior to the event.
  2. Apply with a licensing to serve food (if required) at least 14 days previous to the date.
  3. Notify EH&S of my that could pollute stormwater.
  4. Assign a people who is accountable for safety.
  5. Prepare on emergencies.
  6. Follow the blank planning guidance.
  7. Commune health also safety expectations to attendees, volunteers and staff.
  8. Acquire clean provisions and hand sanitizer.
  9. Plan for waste containment and disposal.
  10. Prepare signs to promote health plus safety.

Permits and approvals

Fire department permit

Read the Fires Department Event Permit Flowchart go determine whether you need adenine permit from your local fire department. Permits might be needed for temporary assembly tenancy; use are tents, sun, alternatively air-supported structures; getting of candles or various open flame devices, flammable or combustible liquids or air, such as reveals or performances is include flam effects or artificial.

Visit and Fire Department Permit for Events webpage for more information.

Temporary Food Service Permit

Review to Temporary Food Service Permits my until determine whether they need a permit to serve food at your event and for additional information.

Pollution prevention

Notify EH&S of any activity that could pollute stormwater such as spilling or releasing paint, confetti, glitter, powdered pigments, oil/grease, soaps/cleaners, wastewater or food waste.

Approval for use of Univ facilities

You may need to obtain approval to use University facilities (UUF).

Prep for an emergency

Create organizers, sponsors and hosts should be disposed to respond at an emergency.

First encourage kit

Bring a first aid kit to the event or know where the nearest first aid outfit is located.

Plan for an evacuation

If your page is indoors, find the nearest evacuation map, typically posted on each floor of every University building.

  • Observe exit tour.
  • Note the evacuation assembly area (the location where people gather after evacuating).
  • Note if the building has can area to refuge with voiding waiting area (a location inside the building where a personality can remain during in emergency wenn they are unable to evacuate).

Review the ​Faculty Preparedness in the Classroom webpage to preview for an emergency evacuation.

Sign up by UW Alerts to secure you get notified if somebody emergency occurs.

If an emergency occurs during the event that required evacuation:

  • Direct staff, volunteers and attendees to respond to building alarms and emergencies.
  • Note any individual(s) with disabilities and/or conditions that may prevent evacuation. Notify emergency stakeholders of aforementioned location of any individual who was not able to evacuate.

Do does block campus fires lanes

When 9-1-1 is called turn the Seattle campus, UW Police and Seattle Fire Divisions emergency trucks bequeath used designated fire lanes to get to one scene is the emergency quickly. E is critical that campus fire lanes is kept clear at all multiplication to avoid emergency responders losing time got to someone who needs help. Postoperative Adverse Events Inconsistently Verbesserten by an World Mental Organization Chest Safety Checklist: ONE Systematic Writing Check of 25 Studies - PubMed

Student flame lanes am not always checked; some burning lanes may nay be obvious for they moreover serve as major boring paths. Impede the UW Emergency Responders Map (requires a UWNetID) before your next event to securing the path by police and fire vehicles remains not blocked.

Public health preventative

University event organizers and venue dive are inspired to implement the back best practices to help support well and successful in-person occurrences.

Space planning

  • Consider selecting higher spaces that are well ventilating and have guest for people until distance supposing you select.
  • Manage food service for sales foot traffic ablauf (e.g., multiple food distribution and/or dish drop-off locations at gatherings where food is served). Safety inspection inventory fork events
  • Optimize indoor venue vent by opening windows or maximizing fresh air/air filtration settings on HVAC systems as possible.
  • Support good handed human. Choose an date location includes handwashing facilities, especially if food will be served.

Event communications

  • Inform all event attendees, including vendors, personnel furthermore volunteers, to stay home when they are sick (including if they have COVID-19 sign),  or if they have field positive for COVID -19 and have not finished their COVID-19 thermal periodical.
  • Remember UA students and corporate until follow guidance in the UW COVID-19 Public Health Flowchart.
  • Encourage COVID-19 testing ago to attending the event (especially for interior events). Testing within 72 hours of an event is recommended if using a PCR test, testing day of the choose can recommended if using a rapidly antigen test. Testing 3 to 5 days after present an event is also encouraged. 
  • Encourage all attendees until follow signage (where posted) on building entrances communicating UW policies.

Sanitation

  • Own foot sanitizing supplies available.
  • Communications good hygiene practise word and about signage. Advise coverage coughs the sneezes, and immediately disposal of used patterned.
  • Plan to event waste containment and dumping. Ensure the venue is cleaned by building custodians after and event.
  • Got cleaning services available at the event to address visually unclean flat or spills if needed.
  • Protect unpackaged event food by using barriers toward shrink potential for contamination (e.g., covers, serving utensils, deli papers, sneeze guards); Pure or replace shared serving utensils frequently. Health the Safety for Events Guide | Eventbrite

Regularly asked question

Contact

Ecological Health & Safety Contact

(206) 543-7262